Freelance Photography & Videography Booking Tracker

Track bookings, calculate gross revenue, expenses, IRS mileage deductions, self-employment taxes, and net take-home pay for freelance photographers.

Mathematical Audit

Freelance Booking and Profit Formulas

We compute total gross income from session fees and upsells, subtract operating costs (mileage at 2026 IRS rates, depreciation, software), and deduct estimated taxes.

Gross Revenue = Bookings × (Session Rate + Average Upsells)
Travel Expense = Bookings × Mileage per Booking × $0.725
Total Expenses = Travel Expense + (Bookings × Equipment Depreciation) + Software Subscriptions
Net Profit = Gross Revenue - Total Expenses
Take-Home Pay = Net Profit × (1 - Tax Rate / 100)

Business travel uses the 2026 IRS standard rate of 72.5 cents per mile ($0.725/mile).

Operational Guide

How to Track Photography Booking Profit

1

Input monthly bookings and rates

Enter the number of shoots per month, average package rate, and standard digital or print upsells.

2

Set travel and equipment wear

Estimate average driving miles per job and allocate a depreciation fee per shoot for camera/lens upkeep.

3

Add overhead and tax rates

Input monthly software subscription fees (e.g. Lightroom, Pixieset, Honeybook) and your estimated income tax bracket.

Real-World Scenario Example

"A wedding photographer books 4 packages per month at $2,000 each with $300 in album upsells. They drive 40 miles per job, budget $50 for gear wear, spend $100/mo on software, and set aside 25% for taxes."

Inputs

bookingsPerMonth:4
sessionRate:2000
averageUpsells:300
mileagePerBooking:40
equipmentDepreciation:50
softwareSubscriptions:100
taxRate:25

Result

Gross monthly revenue is $9,200.00. Total expenses are $416.00. Net profit is $8,784.00, yielding $6,588.00 in take-home pay.

Important Disclaimer

This calculator is for estimation purposes. Consult a certified CPA for official tax filing and business expense deductions.

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